Emergency Action Plan

EMERGENCY PERSONNEL

The following individuals may be directly involved with an emergency situation involving an athlete or bystander and therefore, be competent in the responsibilities of the first responder.  In addition, each individual must have a complete understanding of their role in the procedures stated in the following emergency protocol.  

Lynn University Security Staff

  1. Notify immediately in the event an emergency situation arises on campus.  
  2. Contact Information: 
    • Office Location: SE corner of campus between the softball field and the SE corner of EM Lynn Residence Hall
    • Phone: 561-237-7227 (Ext. 7227 from campus phone) 
    • Radio: Channel 1. 
  3. Responsibilities:
    • Activate the Emergency Medical Service (EMS) by calling 911 
    • Meet emergency personnel arriving on campus 
    • Direct emergency personnel to the emergency location  

Lynn University Athletic Training (AT) Staff

  1. Contact Information
    • Michael Duck, Head Athletic Trainer: 561-866-7839
    • Jennifer Eick, Assistant Athletic Trainer: 561-866-7844
    • Ryan McCrea, Assistant Athletic Trainer: 561-479-6584
  2. Responsibilities: 
    • Notify security in person, via radio or cell phone, in an emergency situation.
    • If security member not is readily available, call 911 (3-911 on campus phone)
    • Assign a bystander (if present) to notify security EMS has been activated.  
    • Evaluate scene and provide appropriate care.
  3. Team physicians may be on site or on-call.

Lynn University Coaches 

  1. Responsibilities:
    • Notify security when the AT staff is not present in an emergency situation. 
    • If security member is not readily available, call 911 (3-911 on campus phone) 
    • Assign a bystander (if present) to notify security and the athletic training staff that EMS has been activated.  
    • Assist in an emergency situation by keeping the players and surrounding bystanders a significant distance from the scene of the injury.  
    • Notify an AT staff member in a non-emergency situation.

Lynn University Game Administrators

  1. Responsibilities: 
    • Notify position to visiting team’s athletic trainer prior to each contest. 
    • Notify security when the AT staff is not present in an emergency situation. 
    • Keep players, parents and spectators a significant distance away from the scene of an injury. 
    • Assist the AT staff if needed.
    • Assist security if needed.

Emergency Equipment available: AED, splint bag, OSHA materials, athletic training kits, crutches.

EMERGENCY SITUATIONS

SERIOUS INJURY:  An injury in which the athlete’s life is placed in danger and/or there is a risk of permanent disability.  In this situation the athlete will need immediate proper medical attention and transportation to the hospital.  Every second is crucial!!!

Examples of serious injuries:

  1. Heart Failure (Cardiac Arrest)
  2. Loss of Consciousness
  3. Suspected Neck or Back Injury
  4. Difficulty or Complete Stoppage of Breathing
  5. Heat Illness
  6. Uncontrollable Bleeding
  7. Sickle Cell Trait Collapse*
  8. Concussion**

*SICKLE CELL TRAIT:  Athletes are recommended to confirm their sickle cell trait status prior to participation.  Features and prevention strategies are listed in the Sickle Cell Trait policy.  In the event of a sickling collapse, treat it as a medical emergency by doing the following:

  1. Check vital signs
  2. Administer high-flow oxygen, 15 lpm (if available) with a non-breathable face mask
  3. Cool the athlete, if necessary
  4. If the athlete is obtunded or as vital signs decline, call 911, attach an AED, start an IV, and get the athlete to the hospital fast
  5. Tell the doctors to expect explosive rhabdomyolysis and grave metabolic complications

**CONCUSSIONS:  Athletes suspected of a concussion or head-related injury should be removed from participation.  Please notify an athletic trainer via cell phone or in-person immediately for evaluation.  If the athlete has a significant head or neck injury, or worsening symptoms (persistent nausea or vomiting, focal neurologic changes, declining level of consciousness, seizure, loss of consciousness > 1 minute), activate EMS. Please refer to the Concussion Management Plan for information on Concussions.

ALL OTHER INJURIES: Contact a member of the athletic training staff via cell phone or in-person for further evaluation and management.  

EMERGENCY PROTOCOL: Role of the First Responder

On-Campus

The following is an outline of the established protocol to follow in order to effectively and efficiently manage a medical emergency situation that occurs on the Lynn University Campus:

I. Check Airway, Breathing, and Circulation (ABC’s), Level of Consciousness, Severe Bleeding

  1. The Athletic Training Staff will make the initial evaluation.
  2. If the first responder is not an athletic trainer, evaluate and determine the severity of the situation.

II. Activate EMS

  1. Notify security or instruct someone to notify security by calling 561-237-7227 (Ext. 7227 from a campus phone) or via radio (channel 1).  
    • If security member not is readily available, call 911 (3-911 on campus phone) 
    • Assign a bystander (if present) to notify security EMS has been activated.  
  2. Information Given to the Security
    • Name of individual making call
    • Call 911 
    • Location of injured athlete 
    • Number of athletes
    • Condition of the athlete (breathing, conscious, etc.)
    • Treatment given (CPR, rescue breathing. etc.)
    • Any other information requested
  3. Security will direct EMS once on campus.

III. Initiate CPR/Rescue Breathing/AED (if necessary

  1. The athlete should NOT be moved unless CPR needs to be administered, or the athlete’s life is in danger due to environmental surroundings—NO EXCEPTIONS!!!

IV. STAY WITH THE ATHLETE UNTIL EMS ARRIVES

  1. A member of the athletic training staff or a coach should ride with the athlete to the hospital.
  2. The athlete’s parents should be contacted and apprised of the situation.

Off-Campus

The following is an outline of the established protocol to follow in order to manage a medical emergency situation that occurs off-campus during a governed Lynn University athletic event: 

I.  Check Airway, Breathing, and Circulation (ABC’s), Level of Consciousness, Severe Bleeding

  1. Lynn University Athletic Training Staff will make the initial evaluation.
  2. If the first responder is not an athletic trainer, evaluate and determine the severity of the situation.  

II. Activate EMS

  1. Call 911
  2. Name of individual making call
  3. Location of injured athlete 
  4. Number of athletes
  5. Condition of the athlete (breathing, conscious, etc.)
  6. Treatment given (CPR, rescue breathing. etc.)
  7. Any other information requested
  8. DO NOT hang up the phone until the operator has hung up

III. Initiate CPR/Rescue Breathing/AED (if necessary)

  1. The athlete should NOT be moved unless CPR needs to be administered, or the athlete’s life is in danger due to environmental surroundings—NO EXCEPTIONS!!!

IV. Stay With the Athlete Until EMS Arrives

  1. A member of the athletic training staff or a coach should ride with the athlete to the hospital 
  2. If not present, notify a member of the athletic training staff immediately via cell phone.  
  3. The athlete’s parents should be contacted from the hospital and apprised of the situation.

GUIDELINES DURING A SERIOUS ON-FIELD PLAYER INJURY

  1.  Players and coaches should go to and remain in the bench area once medical assistance arrives.  Adequate lines of vision between the medical staffs and all available emergency personnel should be established and maintained.
  2. Players, parents and non-authorized personnel should be kept a significant distance away from the seriously injured player or players.
  3. Players or non-medical personnel should not touch, move or roll an injured athlete.
  4. Once the medical staff begins to work on an injured player, they should be allowed to perform services without interruption or interference.
  5. Players and coaches should avoid dictating medical services to the athletic trainers or team physicians or taking up their time to perform such services. 

AVAILABLE MEDICAL FACILITIES

 Lynn University Athletic Training Room

All injuries and illness should be reported to an Athletic Training Staff member as soon as possible.  The Athletic Training Room is located in the southeast corner of the deHoernle Sports and Cultural Center (Gym) and can be contacted by University Phone at extension 7050, 7049 or 7051.  An athletic trainer can be reached outside office hours by cell phone.

Office Hours:  10:00am – 6:00pm Mon-Fri, specific sport coverage on weekends

Boca Community Hospital Emergency Room

In case of a life threatening injury or situation, contact the Lynn University Security Department by University Phone at extension 7227.  If no security member is readily available, telephone 911 (3-911 on campus).  Directions to the ER:

800 Meadows Rd.

  1. Go east on Glades Road to NW 13th St.
  2. Take a right on NW 13th St. to Meadows Rd.
  3. Take a left on Meadows Rd.
  4. ER is ¼ mile on left.

Boca Raton ORTHOPEDIC Group

Contact in case of a non-life threatening orthopeadic injury (sprain, strain, possible fracture, etc.). The office can be contacted at 391-5515 (9am – 5pm M-F).  Directions to the office:

660 Glades Rd., Suite 460

  1. Go east on Glades Road to NW 13th St.
  2. Office is located on right hand side in the
  3. Oaks Medical Plaza

Lynn University Health Services/ Nurse

Contact in case of any flu-like symptoms (nausea, vomiting, high fever, etc.) when a member of the Athletic Training Staff is unavailable.  The Lynn University Health Services office is located in the E.M. Lynn Residence Center in Student Services, and can be reached by University Phone at extension 7231.

Office Hours: 8-8 Mon-Thurs
8-6 Fri 
Closed Weekends

MD Now

Contact in case a non-life threatening injury when the Athletic Training Staff and Boca Orthopaedic are unavailable.  This is a walk-in clinic that can be contacted at 561-361-1515.  Hours are 8-8 M-Su. Direction to the office:

7035 Beracasa Way

  1. Go south on Military Trail.
  2. Turn right on Palmetto Park Rd.
  3. Located in the NW corner of Palmetto Park and Powerline Road
  4. Clinic is next to Blockbuster in the Winn Dixie Plaza.

US Healthworks

Contact in case a non-life threatening injury when the Athletic Training Staff and Boca Orthopaedic are unavailable.  This is a walk-in clinic that can be contacted at 561-368-6920.  Hours are 8-6 M-F and 8-12 Sat.  Direction to the office:

1786 NW 2nd Ave.

  1. Go east on Spanish River Blvd.
  2. Take a right on NW 2nd Ave.
  3. Clinic is on left.

ATHLETIC FACILITIES

Baseball and Softball Fields – the Lynn University baseball and softball fields are located at the southeast corner of campus.  The fields are accessible by entering the Potomac Rd. entrance and immediately turning right into the deHoernle dormitory parking lot.  The softball field is positioned at the end of the parking lot and is EMS accessible via the gate along the left field foul line.  The baseball field is adjacent to the softball field and is EMS accessible via the gate at the softball field or the gate along the left field foul line. 

Soccer Field – The Lynn University soccer field is located on the south end of campus and can be accessible through the Potomac Rd. entrance.  Once entering campus, the field is on the immediate left hand side. EMS can access the playing area by taking an immediate left once entering the Potomac Rd. entrance and following the service entrance straight to the access gate located in the southeast corner of the soccer field.

Tennis Courts – The Lynn University tennis courts are located in the center of campus and are accessible through the Potomac Rd. entrance.  The courts are directly past the soccer field on the left hand side.

Basketball & Volleyball Courts, Athletic Training Room – The Lynn University basketball and volleyball courts are located in the deHoernle Sports and Cultural Center and are accessible through the Potomac Rd. entrance.  The athletic training room is located in the southeast corner of the deHoernle Sports and Cultural Center. EMS can access the courts and the training room by taking a left into the Pine Tree Parking lot immediately after the tennis courts.  The service road is taken for access to the southeast corner of the building.

Intramural and Practice Field – The Lynn University intramural and practice field is located on the west side of the deHoernle Sports and Cultural Center.  It is accessible through either the Military Tr. or Potomac Rd. entrance by following the roads to the northeast corner of campus to the North Parking lot (visitor parking).  The field is located at the south end of the parking lot.

Fitness Center & Weight Room – The Lynn University fitness center and weight room are located on the first floor of the Lynn Residence Center and can be accessible through the Military Tr. entrance.  EMS can access the facility turning left at the main entrance and following the service road, taking the first right leading to the residence center.

RELATED EMERGENCY SITUATIONS

Fire

In case of a fire, follow these guidelines:

  1. Evacuate the building immediately in a calm and ordering fashion by following the nearest exit sign.
  2. Call security (on-campus) or 911 (off-campus).
  3. If smoke is present, crawl to escape the scene.
  4. If you cannot escape, stay in the room, stuff door cracks and vents with wet towels.

Poison

In case of an exposure, or possibility of an exposure to poisoning, follow these guidelines:

  1. Check the scene to make sure it is safe.
  2. Remove victim from the source of poisoning.
  3. Check for the possibility of a life threatening situation.
  4. If victim is conscious, ask question to get more information.
  5. Look for poison container and take it with you to the telephone.
  6. Call Poison Control Center (800-222-1222) or 911.
  7. Give care according to directions of PCC or 911
  8. Find out what type of poison, how much, and when it was ingested.

Lightning

In the case of a lightning strike, follow these guidelines:

  1. Survey the scene for safety.
  2. Activate local EMS.
  3. Lightning victims do not carry an electrical charge and are safe to touch.
  4. If necessary, move the victim with care to a safer location.
  5. Evaluate airway, breathing, and circulation, and begin CPR if necessary.
  6. Evaluate and treat for hypothermia, shock, fractures, and/or burns.
 
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